Data Protection - The law is changing!
The Cathedral School of St Peter and St John currently processes data in line with the Data Protection Act 1998, and is registered with the Information Commissioner's Office (ICO) on their register of data controllers.
What does ICO do?
ICO is the UK’s independent body set up to uphold information rights
It enforces and regulates freedom of information and data protection laws
Provides information and advice
Promotes good practice
The Data Controller for this school is the Head Teacher Mrs Diane Hanley.
On 25th May 2018, the new General Data Protection Regulations (GPDR) came into force and these will apply to all schools adding extra responsibilities to those of the Data Protection Act 1998. Schools will have to ensure that the strategies they currently have in place for data protection are compliant and failure to do so could result in very heavy fines for breaches. Accountability is central to GPDR.
The 6 Principles of GPDR
Data will be:
1. Processed fairly lawfully and in a transparent manner
2. Used for specified, explicit and legitimate purposes
3. Used in a way that is adequate, relevant and limited
4. Accurate and kept up to date
5. Kept no longer than is necessary
6. Processed in a manner that ensures appropriate security of the data
We will be working to ensure school is compliant with the new regulations. Many of the GDPR’s main concepts and principles are much the same as those in the current Data Protection Act. However, there are new elements and significant enhancements so we will have to do some new things for the first time and change the way do some existing things. In order to identify fully what needs to be done school will be undertaking a full review/audit of existing data held in school. Training will be taking place to raise awareness of staff to the new regulations regarding data protection.
The GDPR explicitly states that children’s personal data merits specific protection and also introduces new requirements for the online processing of a child’s personal data.
It will be good practice to consult with children themselves when we design our processes going forwards so they can provide feedback. This will help us to identify risks, design safeguards and assess understanding. It is also consistent with the UN Convention on the rights of a child, which (Article 12) says that every child has the right to express their views, feelings and wishes in all matters affecting them, and to have their views considered and taken seriously. Our children will be involved in the creation of a new privacy notice that is child friendly and age appropriate.
Policy for Data Protection for The Cathedral School of St Peter and St John RC Primary
The school will ensure that personal data is protected and kept safely and securely. It will ensure that its policy for data protection is used as the basis for collecting, storing, accessing, sharing and deleting personal data. The school will use the General Data Protection Regulations (GDPR) as the benchmark for its standard for protecting personal data.
The requirements of the GDPR will be met by this school as the basis for collecting, storing, accessing, sharing and deleting personal data. Data will be processed fairly lawfully and in a transparent manner. It will be used for specified, explicit and legitimate purposes in a way that is adequate, relevant and limited. It will be accurate and kept up to date and kept no longer than is necessary. Data will be processed in a manner that ensures appropriate security of the data.
Schools must have a Data Protection Officer (DPO). The DPO is responsible for overseeing data protection within the school so if you have any questions in this regard, please do contact them on the information below:
Data Protection Officer: Craig Stilwell
Company: Judicum Consulting Ltd
Address: 72 Cannon Street. London. EC4N 6AE
Email: dataservices@judicium .com
Telephone: 0203 326 9174